How Much Does a Meeting Room AV System Cost in the UK? (2026 Pricing Guide)

You've been asked to price up the AV for your meeting rooms. You've Googled it. You've had a couple of quotes in. And you've arrived at the same conclusion most people reach: nobody will give you a straight answer.

This guide will.

No vague "it depends", no glossy brochure pricing, and no agenda to steer you towards a particular brand. Just real numbers, honest context, and a clear explanation of what drives the cost of a meeting room AV system in the UK in 2026.

Whether you're fitting out one room or a hundred, read this before you speak to a single supplier. And if you want a fast, personalised estimate right now, the SPOR AV Pricing Estimator will give you a ballpark figure in seconds based on your room type and spec.

Why AV Pricing Varies So Much

A four-person huddle space in a City co-working office has entirely different requirements to a 20-seat boardroom in a financial services firm in Manchester. That's not a cop-out, it's just the reality of the technology.

That said, there are consistent variables that determine where on the pricing spectrum any project lands:

• Room size and layout. Larger rooms need more powerful displays, additional speakers and wider-angle cameras.

• How the room is used. A room used purely for presentations is cheaper to equip than one used for hybrid video calls with remote participants.

• Technology platform. Microsoft Teams Rooms, Zoom Rooms and bespoke setups all carry different hardware requirements and licensing costs.

• Hardware brand. Yealink, Logitech, Neat, Crestron and Cisco sit at very different price points.

• Installation complexity. Cable runs, ceiling mounting, structural constraints — these all affect labour cost significantly.

• Integration. Does the AV need to connect to room booking platforms, existing control systems or building management software?

• Ongoing support. Whether you want remote monitoring, proactive maintenance and managed services on top of the install.

If you've already read Why Your Meeting Room AV Budget Is Probably Wrong, you'll know the most common mistake organisations make is pricing the hardware and forgetting everything else. Keep that in mind as you read through the numbers below.

UK Meeting Room AV Costs by Room Type (2026)

The table below gives realistic price ranges for a fully installed, ready-to-use AV system. Hardware, installation, configuration and commissioning are all included. These are not equipment-only figures.

*All figures are ex-VAT and assume a standard UK commercial office environment. Unusual structural constraints, specialist acoustic treatment or complex integration will push costs toward the top of each range.

What's Actually Included in an AV Installation Cost?

This is where most quotes fall apart. You get a number, assume it covers everything, and then find out mid-project that it doesn't. Here's what a properly scoped AV installation should always include.

The Hardware

• Display screen or interactive flat panel

• Video conferencing camera (wide-angle or PTZ depending on room size)

• Microphone system (tabletop, ceiling or beamforming array)

• Speaker system (in-built or external depending on room acoustics)

• Controller or touch panel for room management

• Compute device (mini PC, Teams Rooms kit or codec)

• Cabling and connectivity infrastructure

Installation and Commissioning

• Physical installation and mounting

• Cable management and concealment

• System configuration and platform integration

• User acceptance testing

• Handover and basic user training

What is not typically included at the base price: room booking system integration, bespoke acoustic treatment, furniture modification, ongoing remote monitoring or managed service contracts. These are worth asking about upfront before you sign anything off.

AV Hardware Brands and What They Cost

Brand choice is one of the biggest levers on final project cost. Here's a plain-English summary of where the main players sit in 2026.

Yealink — The Value Entry Point

Yealink has grown rapidly in the UK enterprise market and now represents the most cost-effective route into a certified Teams Rooms or Zoom Rooms environment. Hardware-only costs typically sit between £1,500 and £4,500 per room, depending on configuration. The full Yealink pricing guide on the Learning Centre covers each room type in detail.

Logitech — The Proven Middle Ground

Logitech is the most widely deployed brand in UK enterprise AV, and for good reason. Reliable, well-supported and highly versatile across room sizes. Hardware typically ranges from £2,000 to £6,000 per room. See the Logitech meeting room pricing guide for a full breakdown.

Neat — Premium Teams-Native Performance

Neat devices are purpose-built for Microsoft Teams and deliver a polished, design-led experience. They sit at the premium end of the market, with hardware typically between £3,500 and £8,000 per room, but the out-of-box experience and reliability are hard to match. The Neat pricing guide covers the full range.

Crestron — Enterprise Control at Scale

Crestron is the go-to choice for complex, multi-room estates and high-end boardrooms where control infrastructure matters. Their hardware and control systems typically add 20 to 40 per cent to overall project cost versus a standard setup, but the control capability and reliability at scale is difficult to argue against. The Crestron vs Cisco comparison on the Learning Centre covers the head-to-head in detail.

Still unsure which brand fits your requirements? The Logitech vs Neat and Neat vs Yealink comparisons walk through the trade-offs in plain English.

The Costs That Blow Most AV Budgets

Here's what consistently catches organisations out when they're planning an AV rollout.

• No ongoing support plan. A system installed without a support contract is a ticking clock. Remote monitoring, proactive fault resolution and firmware management all cost money, but nowhere near as much as a failed meeting that costs you a client.

• Inconsistent room specs. Speccing different hardware across different rooms because of budget pressure creates a maintenance nightmare and a poor user experience. Standardisation has a real, measurable ROI.

• Skipped training. Technology that nobody uses properly is technology that cost too much. User adoption support is frequently cut from budgets and almost always regretted within three months.

• No replacement plan. AV hardware has a lifespan. If your budget does not account for a refresh cycle, you'll be back at square one in three to four years with nothing set aside.

• Structural surprises. Ceiling heights, wall compositions, existing cable infrastructure — these all affect installation cost significantly. Always get a site survey before a quote is finalised.

This is why a lifecycle approach to AV matters so much. A one-off install without a management layer is just a future problem waiting to happen. Read how organisations like Pinebridge Investments approached their AV estate strategically rather than room by room.

What Do Real Projects Actually Cost?

To make the numbers tangible, here are two representative project profiles based on typical UK enterprise deployments.

Project A — Ten-Room Office Rollout, Mid-Range Spec

• Ten rooms, mix of 4 to 8 person capacity

• Logitech hardware throughout, standardised on Microsoft Teams Rooms

• Full installation, configuration and commissioning

• 12-month support contract with remote monitoring

• Total investment: £90,000 to £130,000

Project B — Premium Boardroom Refurbishment, Single Room

• One 18-seat executive boardroom

• Dual 98-inch displays, Crestron control, premium ceiling microphone array

• Full acoustic assessment and treatment

• Total investment: £55,000 to £85,000

Both of those figures are realistic. Neither is padded. And both include things that single-line quotes frequently omit.

You can see how organisations like Masdar and the NFL approached their London AV projects in the Learning Centre case studies.

How to Build an Accurate Budget Before You Talk to a Supplier 

The worst time to find out your budget is wrong is halfway through a project. Here is a process that works.

1. Audit your rooms first. Count them, measure them and understand what they're used for. Presentation-only rooms are considerably cheaper to equip than full hybrid UC rooms.

2. Define your platform. Teams or Zoom? This narrows your hardware shortlist significantly and affects licensing costs too.

3. Get a ballpark before you go to market. Use a pricing tool to validate your thinking before you're in supplier conversations.

4. Budget 15 to 20 per cent contingency. Structural surprises, cabling complexity and scope changes are common on any AV project.

5. Include the full lifecycle. Hardware, installation, training, ongoing support and a replacement cycle. If you only price the install, you're only pricing half the project.

Get Your AV Price in Seconds

Not sure where your project sits on these ranges? Use the SPOR AV Pricing Estimator. It takes 60 seconds and gives you a real ballpark based on your room type, headcount and spec. No forms, no callbacks, no obligation.

Use the Free AV Pricing Estimator

The Bottom Line

Meeting room AV costs in the UK in 2026 run from around £3,000 for a basic huddle room to well over £70,000 for a premium large conference space, fully installed and commissioned.

The most expensive thing you can do is buy cheap, buy twice, or buy without a plan for what happens after the installer leaves. Get the full picture before you commit to a budget, and make sure whoever you work with can support you beyond day one.

For more on how organisations manage AV estates properly, the SPOR Learning Centre covers everything from brand comparisons to real-world case studies.